Updates

NOTE: If you are not sending the Munce 2023 Fall Sales Catalog or Munce 2023 Harvest Flyer, you can ignore this message.

If you are sending the Munce 2023 Fall Sales Catalog or Munce 2023 Harvest Flyer, please download and process the data file that will prepare your inventory.

1. Get the current Munce catalog files…
   • Version 8.11 (and earlier) –
     1. Download the Zipped catalog data files by clicking here.
     2. When the download completes, open the Zip file and extract/copy the files to your BOOK folder.
   • Version 9.00 –
     • You should receive the files as part of the automatic cloud update routine.
     • If you want to get them now, you can manually trigger the cloud update routine.
       1. Make sure all stations are out of BSMGR.
       2. At “Enter Program Name”, enter “SCHEDULE”.
       3. Click the “Check for Regular Updates Now” button.
       4. Make sure “BOOK-DIR” is checked. (All should be checked, but the BOOK portion of the update includes the Munce catalog files.)
       5. Click the “Start” button and wait for the routine to finish.
       6. All stations can now get back into BSMGR.
2. In BSMGR, run “IVPROMO” at the “Enter Program Name” prompt.
3. At the “Enter File Name” prompt, type the file name that matches which one you are sending out (see below), then click the OK button.
4. If you selected a flexible date file, you will be prompted for the start and end dates of the sale.
5. Any products that are in the catalog and not in your inventory will open the IVM “Add” screen. Add the missing product(s) to your inventory. The catalog’s promo code, start date, end date, and sale price will be set for all the products in the catalog.
6. NOTE: If IVPROMO doesn’t do anything, make sure you copied/extracted the files from the current MunceCatalog.zip file to your BOOK folder.

Current file names to choose from for the IVPROMO program…

• M-OCT-R1.TXT = Harvest Flyer (8/28)
  (28-Aug-2023 thru 28-Oct-2023)
• M-OCT-R2.TXT = Harvest Flyer (10/2)
  (2-Oct-2023 thru 28-Oct-2023)
• M-OCT-RF.TXT = Harvest Flyer (Flexible)
  (Flexible dates – you set them when running IVPROMO)

• M-SEP-R.TXT = Fall Sale Catalog
  (28-Aug-2023 thru 30-Sep-2023)
• M-SEP-RF.TXT = Fall Sale Catalog (Flexible)
  (Flexible dates – you set them when running IVPROMO)

If you have any problems downloading the file or getting the file to process from within IVPROMO, please let us know.

Your BSMGR Support Team
support@bsmgr.com | (800) 997-6724 (option 2)

If you are sending the Munce 2023 Back To Basics Catalog, please download and process the data file that will prepare your inventory.

1. Get the current Munce catalog files…
   • Version 8.11 (and earlier) –
     1. Download the Zipped catalog data files by clicking here.
     2. When the download completes, open the Zip file and extract/copy the files to your BOOK folder.
   • Version 9.00 –
     • You should receive the files as part of the automatic cloud update routine.
     • If you want to get them now, you can manually trigger the cloud update routine.
       1. Make sure all stations are out of BSMGR.
       2. At “Enter Program Name”, enter “SCHEDULE”.
       3. Click the “Check for Regular Updates Now” button.
       4. Make sure “BOOK-DIR” is checked. (All should be checked, but the BOOK portion of the update includes the Munce catalog files.)
       5. Click the “Start” button and wait for the routine to finish.
       6. All stations can now get back into BSMGR.
2. In BSMGR, run “IVPROMO” at the “Enter Program Name” prompt.
3. At the “Enter File Name” prompt, type the file name that matches which one you are sending out (see below), then click the OK button.
4. If you selected a flexible date file, you will be prompted for the start and end dates of the sale.
5. Any products that are in the catalog and not in your inventory will open the IVM “Add” screen. Add the missing product(s) to your inventory. The catalog’s promo code, start date, end date, and sale price will be set for all the products in the catalog.
6. NOTE: If IVPROMO doesn’t do anything, make sure you copied/extracted the files from the current MunceCatalog.zip file to your BOOK folder.

Current file names to choose from for the IVPROMO program…

• M-AUG-R.TXT = Back To Basics Catalog
  (17-Jul-2023 thru 26-Aug-2023)
• M-AUG-RF.TXT = Back To Basics Catalog (Flexible)
  (Flexible dates – you set them when running IVPROMO)

• M-JUN-R.TXT = Summer Sale Catalog (Regular)
  (29-May-2023 thru 15-Jul-2023)
• M-JUN-RF.TXT = Summer Sale Catalog (Regular – Flexible)
  (Flexible dates – you set them when running IVPROMO)

If you have any problems downloading the file or getting the file to process from within IVPROMO, please let us know.

Your BSMGR Support Team
support@bsmgr.com | (800) 997-6724 (option 2)

If you are sending the Munce 2023 Summer Sale Catalog, please download and process the data file that will prepare your inventory.

1. Get the current Munce catalog files…
   • Version 8.11 (and earlier) –
     1. Download the Zipped catalog data files by clicking here.
     2. When the download completes, open the Zip file and extract/copy the files to your BOOK folder.
   • Version 9.00 –
     • You should receive the files as part of the automatic cloud update routine.
     • If you want to get them now, you can manually trigger the cloud update routine.
       1. Make sure all stations are out of BSMGR.
       2. At “Enter Program Name”, enter “SCHEDULE”.
       3. Click the “Check for Regular Updates Now” button.
       4. Make sure “BOOK-DIR” is checked. (All should be checked, but the BOOK portion of the update includes the Munce catalog files.)
       5. Click the “Start” button and wait for the routine to finish.
       6. All stations can now get back into BSMGR.
2. In BSMGR, run “IVPROMO” at the “Enter Program Name” prompt.
3. At the “Enter File Name” prompt, type the file name that matches which one you are sending out (see below), then click the OK button.
4. If you selected a flexible date file, you will be prompted for the start and end dates of the sale.
5. Any products that are in the catalog and not in your inventory will open the IVM “Add” screen. Add the missing product(s) to your inventory. The catalog’s promo code, start date, end date, and sale price will be set for all the products in the catalog.
6. NOTE: If IVPROMO doesn’t do anything, make sure you copied/extracted the files from the current MunceCatalog.zip file to your BOOK folder.

Current file names to choose from for the IVPROMO program…

• M-JUN-R.TXT = Summer Sale Catalog (Regular)
  (29-May-2023 thru 15-Jul-2023)
• M-JUN-RF.TXT = Summer Sale Catalog (Regular – Flexible)
  (Flexible dates – you set them when running IVPROMO)

• M-MAY-R.TXT = Spring Catalog (Regular)
  (10-Apr-2023 thru 27-May-2023)
• M-MAY-RF.TXT = Spring Catalog (Regular – Flexible)
  (Flexible dates – you set them when running IVPROMO)

• M-MAY-C.TXT = Spring Catalog (Conservative)
  (10-Apr-2023 thru 27-May-2023)
• M-MAY-CF.TXT = Spring Catalog (Conservative – Flexible)
  (Flexible dates – you set them when running IVPROMO)

• M-APR-R.TXT = Spring Sale Flyer
  (20-Mar-2023 thru 20-May-2023)
• M-APR-RF.TXT = Spring Sale Flyer (Flexible)
  (Flexible dates – you set them when running IVPROMO)

If you have any problems downloading the file or getting the file to process from within IVPROMO, please let us know.

Your BSMGR Support Team
support@bsmgr.com | (800) 997-6724 (option 2)

FIRST, our apologies for sending this so late. We received the files from Munce on March 10th but didn’t send our normal email notice out. Stores on version 9 should already have the latest files. If you don’t have the latest files, please follow the appropriate steps below.

If you are sending the Munce 2023 Spring Catalog, please download and process the data file that will prepare your inventory.

1. Get the current Munce catalog files…
   • Version 8.11 (and earlier) –
     1. Download the Zipped catalog data files by clicking here.
     2. When the download completes, open the Zip file and extract/copy the files to your BOOK folder.
   • Version 9.00 –
     • You should receive the files as part of the automatic cloud update routine.
     • If you want to get them now, you can manually trigger the cloud update routine.
       1. Make sure all stations are out of BSMGR.
       2. At “Enter Program Name”, enter “SCHEDULE”.
       3. Click the “Check for Regular Updates Now” button.
       4. Make sure “BOOK-DIR” is checked. (All should be checked, but the BOOK portion of the update includes the Munce catalog files.)
       5. Click the “Start” button and wait for the routine to finish.
       6. All stations can now get back into BSMGR.
2. In BSMGR, run “IVPROMO” at the “Enter Program Name” prompt.
3. At the “Enter File Name” prompt, type the file name that matches which one you are sending out (see below), then click the OK button.
4. If you selected a flexible date file, you will be prompted for the start and end dates of the sale.
5. Any products that are in the catalog and not in your inventory will open the IVM “Add” screen. Add the missing product(s) to your inventory. The catalog’s promo code, start date, end date, and sale price will be set for all the products in the catalog.
6. NOTE: If IVPROMO doesn’t do anything, make sure you copied/extracted the files from the current MunceCatalog.zip file to your BOOK folder.

Current file names to choose from for the IVPROMO program…

• M-MAY-R.TXT = Spring Catalog (Regular)
  (10-Apr-2023 thru 27-May-2023)
• M-MAY-RF.TXT = Spring Catalog (Regular – Flexible)
  (Flexible dates – you set them when running IVPROMO)

• M-MAY-C.TXT = Spring Catalog (Conservative)
  (10-Apr-2023 thru 27-May-2023)
• M-MAY-CF.TXT = Spring Catalog (Conservative – Flexible)
  (Flexible dates – you set them when running IVPROMO)

• M-APR-R.TXT = Spring Sale Flyer
  (20-Mar-2023 thru 20-May-2023)
• M-APR-RF.TXT = Spring Sale Flyer (Flexible)
  (Flexible dates – you set them when running IVPROMO)

If you have any problems downloading the file or getting the file to process from within IVPROMO, please let us know.

Your BSMGR Support Team
support@bsmgr.com | (800) 997-6724 (option 2)

If you have BSMGR set up to use the price point reference file (as described here), you need to download the current reference file.

• Version 8.11 (and earlier) –
  1. Download the Zipped data files by clicking here.
  2. When the download completes, open the Zip file and extract/copy the files to your BOOK folder.
• Version 9.00 –
  • You should have already received the current file via the automatic cloud update routine this week.
  • If you don’t have the newest Dayspring file, you can manually trigger the cloud update routine.
    1. MAKE SURE ALL STATIONS ARE OUT OF Bookstore Manager.
    2. At Enter Program Name, enter “SCHEDULE”.
    3. Make sure “Update BOOK” is checked. (All should be checked, but the BOOK portion includes the current Dayspring files.)
    4. Click the “Check for Regular Updates Now” button and wait for the routine to finish.
    5. Click the “Start” button and wait for the routine to finish.
    6. Once the routine is completed, all stations can get back into Bookstore Manager.

If you have any problems downloading or extracting the file, please let us know.

Your BSMGR Support Team
support@bsmgr.com | (800) 997-6724 (option 2)

NOTE: If you are not using QBS to create burn-on-demand products for your customers, you can ignore this email message.

As you may have heard, the MSRP for Daywind Soundtracks is increasing from $8.98 to $9.98. This necessitates an increase of the MSRP in QBS for Daywind Soundtracks.

The MSRP for Daywind Soundtracks in QBS has been set to $9.88 to help you cover your material costs (blank CDs, jewel cases, liners, etc). The MSRP will be automatically increased to $10.98 to continue helping you cover your material costs related to these burn-on-demand items.

As always, you can further adjust the selling price (shown in IVDI and used by POS) by changing the value in the “Markup” column on the “Product Lines” screen (scroll down to product line 0000000038 for “Daywind Soundtracks”).

The MSRP increase is being implemented by the QBS program. This change was pushed out to all version 9 stores as part of their weekly update and sent as a critical update to stores on version 8.11.

If you have any questions, please let us know.

Your BSMGR Support Team
support@bsmgr.com | (800) 997-6724 (option 2)

If you have BSMGR set up to use the price point reference file (as described here), you need to download the current reference file.

• Version 8.11 (and earlier) –
  1. Download the Zipped data files by clicking here.
  2. When the download completes, open the Zip file and extract/copy the files to your BOOK folder.
• Version 9.00 –
  • You should have already received the current file via the automatic cloud update routine this week.
  • If you don’t have the newest Dayspring file, you can manually trigger the cloud update routine.
    1. MAKE SURE ALL STATIONS ARE OUT OF Bookstore Manager.
    2. At Enter Program Name, enter “SCHEDULE”.
    3. Make sure “Update BOOK” is checked. (All should be checked, but the BOOK portion includes the current Dayspring files.)
    4. Click the “Check for Regular Updates Now” button and wait for the routine to finish.
    5. Click the “Start” button and wait for the routine to finish.
    6. Once the routine is completed, all stations can get back into Bookstore Manager.

If you have any problems downloading or extracting the file, please let us know.

Your BSMGR Support Team
support@bsmgr.com | (800) 997-6724 (option 2)

If you have BSMGR set up to use the price point reference file (as described here), you need to download the Q1 2023 update of the reference file (DAYSPRIN for retailers in the U.S. and DAYCANA for retailers in Canada).

• Version 8.11 (and earlier) –
  1. Download the Zipped data files by clicking here.
  2. When the download completes, open the Zip file and extract/copy the files to your BOOK folder.
  3. The files will also be included with our Q4 update, but, you can grab them now if you don’t want to wait.
• Version 9.00 –
  • You should receive the files via the automatic cloud update routine this week.
  • If you don’t have the newest Dayspring files, you can manually trigger the cloud update routine.
    1. MAKE SURE ALL STATIONS ARE OUT OF Bookstore Manager.
    2. At Enter Program Name, enter “SCHEDULE”.
    3. Make sure “Update BOOK” is checked. (All should be checked, but the BOOK portion includes the current Dayspring files.)
    4. Click the “Check for Regular Updates Now” button and wait for the routine to finish.
    5. Click the “Start” button and wait for the routine to finish.
    6. Once the routine is completed, all stations can get back into Bookstore Manager.

If you have any problems downloading or extracting the file, please let us know.

Your BSMGR Support Team
support@bsmgr.com | (800) 997-6724 (option 2)

As we approach the end of the year, there are some programs you may want to consider running to prepare for the new year.

APHU – Vendor History Update (Platinum users only)
• The APHU program moves year-to-date totals spent with each vendor to last year’s totals. • The information is shown on APM.
• This program is usually run in late December.

APVE – Vendor Invoice Edit/Delete
• Drops Accounts Payable invoices/credit memos that have been paid from 1 to 60 months, as set up in SYS | Config File | Change Misc. Configurations | # 3000.

ARHU – Customer History Utility
• The “Delete History” option deletes Accounts Receivable history prior to the date entered.

BVH – Rental/Library History Roll
• This program zeroes out current period rentals.
• Total rentals and total fees are not affected.

IVD – Delete Old P.O. #’s
• Deletes purchase orders by date.
• Deletes old purchase orders dated prior to the date entered.

IVSD – Delete Special Orders
• You specify the number of days to keep (up to 999).
• You specify (by status) which will be deleted. Options are “Received”, “Shelved”, “Picked Up”, “Unavailable” and “Shipped”.

MLD – Delete Customer by Date
• You can identify up to three customer types that will not be deleted. By default, churches (Customer Type “C”) will not be deleted.
• All other customers with a “last activity date” prior to the deletion date will be removed.

MLUL – Mailing Utilities
• The “History Roll” option moves current purchase totals and current transactions to last year’s purchase/transaction totals. Total purchases/transactions are not affected.
• The “Purge Tracking Detail” option will remove tracking records older than the input date.

SLTD – Transaction Deletions
• Since transactions saved for viewing through the SLTR program use up to 75 lines per transaction, you may periodically need to run this SLTD program to clear the file of older transactions.

Remember, you can use the SCHEDULE program to automate some of the periodically run programs. You will need to have SCHEDULE run from the Windows Task Scheduler.

For example,

1. You need to consistently back up your store’s data. If enabled, the SCHEDULE program will do three backups.
   1. Up to 31 days of archives. This allows you to undo a mistake up to a month after the fact.
   2. Copy all BSMGR files to another computer. This other computer can be quickly changed to become a temporary server if the main server fails.
   3. Copy all BSMGR files to a removable backup device (normally a USB flash drive). This gives you an off-site backup in case your computers are stolen or damaged by flood or fire.
2. You should run IVT daily to have a historic snapshot for comparing inventory totals.
3. You can choose to have your inventory history rolled weekly and/or monthly.
4. You can have IVD run every week.
5. You can update the RFM (Recency/Frequency/Monetary) ranking of all customers.
6. You can get database updates every night.
7. You can submit sales data to EOI so you can take full advantage of the Best Seller data from IVDI.

For help adding SCHEDULE to the Windows Task Scheduler, click the appropriate link below. You only need to set this up on one computer per location (normally the server).

• Click here to add SCHEDULE to the Windows 7 or Windows Server 2008 Task Scheduler.
• Click here to add SCHEDULE to the Windows 8/8.1 or Windows Server 2012 Task Scheduler.
• Click here to add SCHEDULE to the Windows 10 Task Scheduler.

Please contact us if you have any questions or need help getting SCHEDULE set up.

Remember, you can view ECN notices and other emailed communications from Bookstore Manager at emails.bsmgr.com.

Your BSMGR Support Team
support@bsmgr.com | (800) 997-6724 (option 2)

If you are sending the Munce 2023 Winter Sale Flyer, please download and process the data file that will prepare your inventory.

1. Get the current Munce catalog files…
   • Version 8.11 (and earlier) –
     1. Download the Zipped catalog data files by clicking here.
     2. When the download completes, open the Zip file and extract/copy the files to your BOOK folder.
   • Version 9.00 –
     • You should receive the files as part of the automatic cloud update routine.
     • If you want to get them now, you can manually trigger the cloud update routine.
       1. Make sure all stations are out of BSMGR.
       2. At “Enter Program Name”, enter “SCHEDULE”.
       3. Click the “Check for Regular Updates Now” button.
       4. Make sure “BOOK-DIR” is checked. (All should be checked, but the BOOK portion of the update includes the Munce catalog files.)
       5. Click the “Start” button and wait for the routine to finish.
       6. All stations can now get back into BSMGR.
2. In BSMGR, run “IVPROMO” at the “Enter Program Name” prompt.
3. At the “Enter File Name” prompt, type the file name that matches which one you are sending out (see below), then click the OK button.
4. If you selected a flexible date file, you will be prompted for the start and end dates of the sale.
5. Any products that are in the catalog and not in your inventory will open the IVM “Add” screen. Add the missing product(s) to your inventory. The catalog’s promo code, start date, end date, and sale price will be set for all the products in the catalog.
6. NOTE: If IVPROMO doesn’t do anything, make sure you copied/extracted the files from the current MunceCatalog.zip file to your BOOK folder.

Current file names to choose from for the IVPROMO program…

• M-FEB-R.TXT = Winter Sale Flyer
  (30-Jan-2023 thru 25-Feb-2023)
• M-FEB-RF.TXT = Winter Sale Flyer (Flexible)
  (Flexible dates – you set them when running IVPROMO)

• M-JAN-R.TXT = New Year Catalog
  (2-Jan-2023 thru 28-Jan-2023)
• M-JAN-RF.TXT = New Year Catalog (Flexible)
  (Flexible dates – you set them when running IVPROMO)

If you have any problems downloading the file or getting the file to process from within IVPROMO, please let us know.

Your BSMGR Support Team
support@bsmgr.com | (800) 997-6724 (option 2)