Shane Price

Penny-less Cash Transactions

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As you’ve no doubt heard, the U.S. Treasury has suspended the minting of new one-cent coins (pennies) due to rising production costs. While existing pennies remain legal tender, their reduced availability and eventual phase-out impacts cash transactions.

The good news? You’re already prepared.

BSM includes a built-in “Penny-less” option that automatically rounds cash transactions to the nearest five cents (nickel). This feature was originally added to BSM when Canada phased out their one-cent coin in 2013. To enable/activate this feature in BSM, please do the following…

  1. At the Enter Program Name prompt, enter SYS.
  2. Click Config File, then click Change Misc. Configurations.
  3. In Field Number, enter 4003 (Penny-less Cash Transactions in POS).
  4. Change the value to Y.
  5. Click F5=Options, then click Save
  6. Exit POS at all stations. When you start POS again, it will read the updated setting.

What does this setting do?
When enabled, all cash sales are rounded to the nearest nickel. $0.01 and $0.02 round down to $0.00, while $0.03 and $0.04 round up to $0.05.

Where do the pennies go?
The remaining pennies are recorded on the SLE under the MISC REV field.

Which transactions are rounded to the nearest nickel?
When 4003 is set to a ‘Y’, only cash transactions are rounded to the nearest nickel. Transactions paid by credit/debit card, check, or charged to an account are all left at the normal transaction amount.

Please contact us if you have any questions.

Your BSM Support Team
support@bsmgr.com | (800) 997-6724 (option 2)

P.S. If you are using the credit card convenience fee option (SYS #4072) and want to also use the penny-less option (SYS #4003), please let us know. During our testing late yesterday (12/9), we discovered that those fields overlapped if both were enabled. The POS program has been updated to fix this, but there wasn’t an updated set of programs sent out since we are in the midst of the busy Christmas season.

[CORRECTED] Munce 2025 Countdown to Christmas Catalog

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CORRECTED FILES

Information for Temple Mount Soil products has been updated!
If you already ran IVPROMO for this catalog, please re-run IVPROMO using the latest copy of the M-DEC-R.TXT or M-DEC-RF.TXT file.

CORRECTED FILES

If you are sending the Munce 2025 Countdown to Christmas Catalog, please download and process the data file that will prepare your inventory.

  1. Get the current Munce catalog files…
    • Version 8.11 (and earlier) –
      1. Download the Zipped catalog data files by clicking here.
      2. When the download completes, open the Zip file and extract/copy the files to your BOOK folder.
    • Version 9.00 –
      • You should receive the files as part of the automatic cloud update routine.
      • If you want to get them now, you can manually trigger the cloud update routine.
        1. Make sure all stations are out of BSMGR.
        2. At “Enter Program Name”, enter “SCHEDULE”.
        3. Click the “Check for Regular Updates Now” button.
        4. Make sure “BOOK-DIR” is checked. (All should be checked, but the BOOK portion of the update includes the Munce catalog files.)
        5. Click the “Start” button and wait for the routine to finish.
        6. All stations can now get back into BSMGR.
  2. In BSMGR, run “IVPROMO” at the “Enter Program Name” prompt.
  3. At the “Enter File Name” prompt, type the file name that matches the one you are sending out (see below), then click the OK button.
  4. If you enter a flexible date file name, you will be prompted for the start and end dates of the sale.
  5. Any products in the catalog and not in your inventory will open the IVM “Add” screen. Add the missing product(s) to your inventory. The catalog’s promo code, start date, end date, and sale price will be set for all the products in the catalog.
  6. NOTE: If IVPROMO doesn’t do anything, make sure you copied/extracted the files from the current MunceCatalog.zip file to your BOOK folder.

Current file names to choose from for the IVPROMO program…

  • M-DEC-R.TXT = Countdown to Christmas
    (1-Dec-2025 thru 27-Dec-2025)
  • M-DEC-RF.TXT = Countdown to Christmas (Flexible)
    (Flexible dates – you set them when running IVPROMO)
  • M-CHR-R.TXT = Christmas Flyer
    (3-Nov-2025 thru 3-Jan-2026)
  • M-CHR-RF.TXT = Christmas Flyer (Flexible)
    (Flexible dates – you set them when running IVPROMO)
  • M-NOV-R1.TXT = Christmas Sale Catalog (ends 11/29)
    (27-Oct-2025 thru 29-Nov-2025)
  • M-NOV-R2.TXT = Christmas Sale Catalog (ends 12/27)
    (27-Oct-2025 thru 27-Dec-2025)
  • M-NOV-RF.TXT = Christmas Sale Catalog (Flexible)
    (Flexible dates – you set them when running IVPROMO)

If you have any problems downloading the file or getting the file to process from within IVPROMO, please let us know.

Your BSM Support Team
support@bsmgr.com | (800) 997-6724 (option 2)

2025 Thanksgiving Support Hours

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From all of us at BSM, we wish you, your families, and your staff a safe and blessed Thanksgiving. We are thankful for each and every one of you!

Holiday Support Hours

Thursday, November 27th (Thanksgiving Day)
Our office will be closed so we can spend time with our families.

Friday, November 28th (“Black Friday”)
Our office will be closed, but we will be monitoring our emergency support number (see below). Non-emergency calls will be returned during normal business hours on Monday, December 1st.

Saturday, November 29th and Sunday, November 30th
Our weekend emergency support number (see below) will be monitored like normal. Non-emergency calls will be returned during normal business hours on Monday, December 1st.

Our emergency support number (325-690-5599) is available for help with critical issues, such as the inability to perform sales, accept credit cards, or burn discs. Leave a message, and your call will be returned as soon as possible.

Remember, you can click the “Tech Support Information” button on the main page of BSM to find the emergency support number along with other contact options.

Happy Thanksgiving from Your BSM Support Team!

support@bsmgr.com | (800) 997-6724 (option 2)

Don’t forget that you can use SPT at “Enter Program Name” to put your support request directly on our support docket.

2025 Munce Countdown to Christmas Catalog

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If you are sending the Munce 2025 Countdown to Christmas Catalog, please download and process the data file that will prepare your inventory.

  1. Get the current Munce catalog files…
    • Version 8.11 (and earlier) –
      1. Download the Zipped catalog data files by clicking here.
      2. When the download completes, open the Zip file and extract/copy the files to your BOOK folder.
    • Version 9.00 –
      • You should receive the files as part of the automatic cloud update routine.
      • If you want to get them now, you can manually trigger the cloud update routine.
        1. Make sure all stations are out of BSMGR.
        2. At “Enter Program Name”, enter “SCHEDULE”.
        3. Click the “Check for Regular Updates Now” button.
        4. Make sure “BOOK-DIR” is checked. (All should be checked, but the BOOK portion of the update includes the Munce catalog files.)
        5. Click the “Start” button and wait for the routine to finish.
        6. All stations can now get back into BSMGR.
  2. In BSMGR, run “IVPROMO” at the “Enter Program Name” prompt.
  3. At the “Enter File Name” prompt, type the file name that matches the one you are sending out (see below), then click the OK button.
  4. If you enter a flexible date file name, you will be prompted for the start and end dates of the sale.
  5. Any products in the catalog and not in your inventory will open the IVM “Add” screen. Add the missing product(s) to your inventory. The catalog’s promo code, start date, end date, and sale price will be set for all the products in the catalog.
  6. NOTE: If IVPROMO doesn’t do anything, make sure you copied/extracted the files from the current MunceCatalog.zip file to your BOOK folder.

Current file names to choose from for the IVPROMO program…

  • M-DEC-R.TXT = Countdown to Christmas
    (1-Dec-2025 thru 27-Dec-2025)
  • M-DEC-RF.TXT = Countdown to Christmas (Flexible)
    (Flexible dates – you set them when running IVPROMO)
  • M-CHR-R.TXT = Christmas Flyer
    (3-Nov-2025 thru 3-Jan-2026)
  • M-CHR-RF.TXT = Christmas Flyer (Flexible)
    (Flexible dates – you set them when running IVPROMO)
  • M-NOV-R1.TXT = Christmas Sale Catalog (ends 11/29)
    (27-Oct-2025 thru 29-Nov-2025)
  • M-NOV-R2.TXT = Christmas Sale Catalog (ends 12/27)
    (27-Oct-2025 thru 27-Dec-2025)
  • M-NOV-RF.TXT = Christmas Sale Catalog (Flexible)
    (Flexible dates – you set them when running IVPROMO)

If you have any problems downloading the file or getting the file to process from within IVPROMO, please let us know.

Your BSM Support Team
support@bsmgr.com | (800) 997-6724 (option 2)

Dayspring Q4-2025 Price Update

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If you have BSM set up to use the price point reference file (as described here), you need to download the current reference file.

  • Version 8.11 (and earlier) –
    1. Download the Zipped data files by clicking here.
    2. When the download completes, open the Zip file and extract/copy the files to your BOOK folder.
  • Version 9.00 –
    • You should have already received the current file via the automatic cloud update routine.
    • If you don’t have the newest Dayspring file, you can manually trigger the cloud update routine.
      1. MAKE SURE ALL STATIONS ARE OUT OF BSM.
      2. On one computer (preferably the server), start BSM. At Enter Program Name, enter “SCHEDULE”.
      3. Make sure all the boxes are checked so you get weekly updates.
      4. Click the “Check for Regular Updates Now” button.
      5. On the Update Progress screen, click the “Start” button and wait for the routine to finish.
      6. Once the routine is completed, all stations can get back into Bookstore Manager.
      7. IMPORTANT NOTE: If you get a File Error on the Dayspring file when you go into POS, that means you had at least one station left in POS when downloading the updated files. To fix this, get ALL stations out of BSM, then redo the steps with the addition of checking the “Force downloads” check box on the “Update Progress” screen (with the “Start” button).

Please let us know if you have any problems downloading or extracting the file.

Your BSM Support Team
support@bsmgr.com | (800) 997-6724 (option 2)

Munce 2025 Christmas Catalog and Flyer CORRECTION

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NOTE: If you are not sending the Munce 2025 Christmas Catalog, Christmas Flyer, or 2-Day Sale Flyer, you can ignore this message.

> > > > > IMPORTANT FILE CORRECTION INFORMATION < < < < <

The Christmas Flyer files were not changed for this update/correction.

The Christmas Catalog files (all three) were updated to correct a few items. One item was missing a digit in the ISBN. A few did not have a vendor code. These have all been addressed.

If you already ran IVPROMO for one of the Christmas Catalog files, you can simply re-run IVPROMO with the same file name to make sure everything in BSM is ready.

> > > > > IMPORTANT FILE CORRECTION INFORMATION < < < < <

If you are sending the Munce 2025 Christmas Catalog, Christmas Flyer, and/or 2-Day Sale Flyer, please download and process the data file that will prepare your inventory.

  1. Get the current Munce catalog files…
    • Version 8.11 (and earlier) –
      1. Download the Zipped catalog data files by clicking here.
      2. When the download completes, open the Zip file and extract/copy the files to your BOOK folder.
    • Version 9.00 –
      • You should receive the files as part of the automatic cloud update routine.
      • If you want to get them now, you can manually trigger the cloud update routine.
        1. Make sure all stations are out of BSMGR.
        2. At “Enter Program Name”, enter “SCHEDULE”.
        3. Click the “Check for Regular Updates Now” button.
        4. Make sure “BOOK-DIR” is checked. (All should be checked, but the BOOK portion of the update includes the Munce catalog files.)
        5. Click the “Start” button and wait for the routine to finish.
        6. All stations can now get back into BSMGR.
  2. In BSMGR, run “IVPROMO” at the “Enter Program Name” prompt.
  3. At the “Enter File Name” prompt, type the file name that matches the one you are sending out (see below), then click the OK button.
  4. If you enter a flexible date file name, you will be prompted for the start and end dates of the sale.
  5. Any products in the catalog and not in your inventory will open the IVM “Add” screen. Add the missing product(s) to your inventory. The catalog’s promo code, start date, end date, and sale price will be set for all the products in the catalog.
  6. NOTE: If IVPROMO doesn’t do anything, make sure you copied/extracted the files from the current MunceCatalog.zip file to your BOOK folder.

Current file names to choose from for the IVPROMO program…

  • M-CHR-R.TXT = Christmas Flyer
    (3-Nov-2025 thru 3-Jan-2026)
  • M-CHR-RF.TXT = Christmas Flyer (Flexible)
    (Flexible dates – you set them when running IVPROMO)
  • M-NOV-R1.TXT = Christmas Sale Catalog (ends 11/29)
    (27-Oct-2025 thru 29-Nov-2025)
  • M-NOV-R2.TXT = Christmas Sale Catalog (ends 12/27)
    (27-Oct-2025 thru 27-Dec-2025)
  • M-NOV-RF.TXT = Christmas Sale Catalog (Flexible)
    (Flexible dates – you set them when running IVPROMO)
  • M-OCT-R.TXT = Fall Flyer
    (25-Aug-2025 thru 25-Oct-2025)
  • M-OCT-RF.TXT = Fall Flyer (Flexible)
    (Flexible dates – you set them when running IVPROMO)

If you have any problems downloading the file or getting the file to process from within IVPROMO, please let us know.

Your BSM Support Team
support@bsmgr.com | (800) 997-6724 (option 2)

Munce 2025 Christmas Catalog and Flyer

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If you are sending the Munce 2025 Christmas Catalog and/or Christmas Flyer, please download and process the data file that will prepare your inventory.

  1. Get the current Munce catalog files…
    • Version 8.11 (and earlier) –
      1. Download the Zipped catalog data files by clicking here.
      2. When the download completes, open the Zip file and extract/copy the files to your BOOK folder.
    • Version 9.00 –
      • You should receive the files as part of the automatic cloud update routine.
      • If you want to get them now, you can manually trigger the cloud update routine.
        1. Make sure all stations are out of BSMGR.
        2. At “Enter Program Name”, enter “SCHEDULE”.
        3. Click the “Check for Regular Updates Now” button.
        4. Make sure “BOOK-DIR” is checked. (All should be checked, but the BOOK portion of the update includes the Munce catalog files.)
        5. Click the “Start” button and wait for the routine to finish.
        6. All stations can now get back into BSMGR.
  2. In BSMGR, run “IVPROMO” at the “Enter Program Name” prompt.
  3. At the “Enter File Name” prompt, type the file name that matches the one you are sending out (see below), then click the OK button.
  4. If you enter a flexible date file name, you will be prompted for the start and end dates of the sale.
  5. Any products in the catalog and not in your inventory will open the IVM “Add” screen. Add the missing product(s) to your inventory. The catalog’s promo code, start date, end date, and sale price will be set for all the products in the catalog.
  6. NOTE: If IVPROMO doesn’t do anything, make sure you copied/extracted the files from the current MunceCatalog.zip file to your BOOK folder.

Current file names to choose from for the IVPROMO program…

  • M-CHR-R.TXT = Christmas Flyer
    (3-Nov-2025 thru 3-Jan-2026)
  • M-CHR-RF.TXT = Christmas Flyer (Flexible)
    (Flexible dates – you set them when running IVPROMO)
  • M-NOV-R1.TXT = Christmas Sale Catalog (ends 11/29)
    (27-Oct-2025 thru 29-Nov-2025)
  • M-NOV-R2.TXT = Christmas Sale Catalog (ends 12/27)
    (27-Oct-2025 thru 27-Dec-2025)
  • M-NOV-RF.TXT = Christmas Sale Catalog (Flexible)
    (Flexible dates – you set them when running IVPROMO)
  • M-OCT-R.TXT = Fall Flyer
    (25-Aug-2025 thru 25-Oct-2025)
  • M-OCT-RF.TXT = Fall Flyer (Flexible)
    (Flexible dates – you set them when running IVPROMO)

If you have any problems downloading the file or getting the file to process from within IVPROMO, please let us know.

Your BSM Support Team
support@bsmgr.com | (800) 997-6724 (option 2)

Holiday Hours for Labor Day 2025

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Our office will be closed on Monday, September 1st, for Labor Day.

Our weekend emergency support number will be monitored on Monday from 9 AM until 6 PM (Central) for critical issues, such as an inability to perform sales, accept credit cards, or burn discs. That number is (325) 690-5599. Leave a message and your call will be returned as soon as possible. Non-emergency calls will be returned during normal business hours on Tuesday, September 2nd.

We hope you have a blessed Labor Day weekend!

Your BSM Support Team
201 Fannin St., Abilene, TX 79603
support@bsmgr.com | (800) 997-6724 (option 2)

Remember you can use  SPT  at “Enter Program Name” to put your support request directly on our support docket.

[UPDATED] AI, Canva & Smarter Tools for Your Store – Change in Locations at CPE

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Please note that the locations of our training have been changed!

  • I (Steven) will cover training on AI and Canva, as well as providing a brief introduction to BSM in the “Oak” room. (Everyone is welcome!)
  • Jon will cover our newest features and share tips on getting the most out of Bookstore Manager in the “Cypress” room.

If you’re heading to CPE in Duluth, make plans to start your Sunday with us!
We’re offering two impactful training sessions designed to equip and inspire storeowners like you.

🎓 AI & Canva Training for Christian Retail

📍 Oak Room
🕣 Sunday, August 10th – 8:30 AM
Led by: Steven Ammons

This session is open to everyone, even if you’re not looking to change your software.

You’ll walk away with practical tools and ideas you can use immediately:

✨ Learn how to:

  • Use AI tools safely and effectively
  • Train AI to give you the responses you actually want
  • Create beautiful flyers and promotions using Canva
  • Spend less time behind a screen and more time helping your customers
  • Get a look at how Bookstore Manager Software (BSM) supports Christian retailers

This session is packed with ideas you can use right away!

🛠 BSM User Training

📍 Cypress Room
🕣 Sunday, August 10th – 8:30 AM
Led by: Jon Ammons

All current BSM stores are encouraged to attend!
This is a great time to:

  • See new features released over the past year
  • Get tips to maximize the tools you already use
  • Join an open discussion to ask questions and share ideas

💡 Why So Many Christian Stores Choose BSM

✅ Touch-friendly checkout with TouchPOS
✅ Inventory tools built for books, Bibles, music, gifts & seasonal items
✅ Consignment tracking made easy. No spreadsheets, no headaches, just simple tools built right into your inventory system  
✅ Integrated CRM, loyalty, and email marketing
✅ Church account handling and ministry reporting
✅ Website integration that links stock levels and sale prices automatically
✅ Remote POS for off-site events
✅ Designed specifically for church bookstores, Christian bookstores, and gift shops

📍 Stop by Booth #106 during the show, we’d love to meet you!

For full event info and show details, visit:
👉 https://www.cpeshow.com/show-details-summer

See you in Duluth!

In His Service,

Steven Ammons

(800) 997-6724 ext 5512

(325) 690-5512

| e: steven@bsmgr.com | w: www.BookstoreManager.com | f: (325) 673-0527

If you want to set up a demo or discussion, visit my calendar here

Munce 2025 Fall Catalog and Flyer

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If you are sending the Munce 2025 Fall Catalog and/or Fall Flyer, please download and process the data file that will prepare your inventory.

  1. Get the current Munce catalog files…
    • Version 8.11 (and earlier) –
      1. Download the Zipped catalog data files by clicking here.
      2. When the download completes, open the Zip file and extract/copy the files to your BOOK folder.
    • Version 9.00 –
      • You should receive the files as part of the automatic cloud update routine.
      • If you want to get them now, you can manually trigger the cloud update routine.
        1. Make sure all stations are out of BSMGR.
        2. At “Enter Program Name”, enter “SCHEDULE”.
        3. Click the “Check for Regular Updates Now” button.
        4. Make sure “BOOK-DIR” is checked. (All should be checked, but the BOOK portion of the update includes the Munce catalog files.)
        5. Click the “Start” button and wait for the routine to finish.
        6. All stations can now get back into BSMGR.
  2. In BSMGR, run “IVPROMO” at the “Enter Program Name” prompt.
  3. At the “Enter File Name” prompt, type the file name that matches the one you are sending out (see below), then click the OK button.
  4. If you enter a flexible date file name, you will be prompted for the start and end dates of the sale.
  5. Any products in the catalog and not in your inventory will open the IVM “Add” screen. Add the missing product(s) to your inventory. The catalog’s promo code, start date, end date, and sale price will be set for all the products in the catalog.
  6. NOTE: If IVPROMO doesn’t do anything, make sure you copied/extracted the files from the current MunceCatalog.zip file to your BOOK folder.

Current file names to choose from for the IVPROMO program…

  • M-OCT-R.TXT = Fall Flyer
    (25-Aug-2025 thru 25-Oct-2025)
  • M-OCT-RF.TXT = Fall Flyer (Flexible)
    (Flexible dates – you set them when running IVPROMO)
  • M-SEP-R.TXT = Fall Catalog
    (2-Sep-2025 thru 25-Oct-2025)
  • M-SEP-RF.TXT = Fall Catalog (Flexible)
    (Flexible dates – you set them when running IVPROMO)
  • M-AUG-R.TXT = Back to Basics Catalog
    (21-Jul-2025 thru 30-Aug-2025)
  • M-AUG-RF.TXT = Back to Basics Catalog (Flexible)
    (Flexible dates – you set them when running IVPROMO)

If you have any problems downloading the file or getting the file to process from within IVPROMO, please let us know.

Your BSM Support Team
support@bsmgr.com | (800) 997-6724 (option 2)