Bookstore Manager Emails

If you are sending the Munce 2022 Spring Catalog, please download and process the data file that will prepare your inventory.

1. Get the current Munce catalog files…
   • Version 8.11 (and earlier) –
     1. Download the Zipped catalog data files by clicking here.
     2. When the download completes, open the Zip file and extract/copy the files to your BOOK folder.
   • Version 9.00 –
     • You should receive the files as part of the automatic cloud update routine.
     • If you want to get them now, you can manually trigger the cloud update routine.
       1. Make sure all stations are out of BSMGR.
       2. At “Enter Program Name”, enter “SCHEDULE”.
       3. Click the “Check for Regular Updates Now” button.
       4. Make sure “BOOK-DIR” is checked. (All should be checked, but the BOOK portion of the update includes the Munce catalog files.)
       5. Click the “Start” button and wait for the routine to finish.
       6. All stations can now get back into BSMGR.
2. In BSMGR, run “IVPROMO” at the “Enter Program Name” prompt.
3. At the “Enter File Name” prompt, type the file name that matches which one you are sending out (see below), then click the OK button.
4. If you selected a flexible date file, you will be prompted for the start and end dates of the sale.
5. Any products that are in the catalog and not in your inventory will open the IVM “Add” screen. Add the missing product(s) to your inventory. The catalog’s promo code, start date, end date, and sale price will be set for all the products in the catalog.
6. NOTE: If IVPROMO doesn’t do anything, make sure you copied/extracted the files from the current MunceCatalog.zip file to your BOOK folder.

Current file names to choose from for the IVPROMO program…

• M-MAY-R.TXT = Spring Catalog (Regular)
  (11-Apr-2022 thru 28-May-2022)
• M-MAY-RF.TXT = Spring Catalog (Regular – Flexible)
  (Flexible dates – you set them when running IVPROMO)

• M-MAY-C.TXT = Spring Catalog (Conservative)
  (11-Apr-2022 thru 28-May-2022)
• M-MAY-CF.TXT = Spring Catalog (Conservative – Flexible)
  (Flexible dates – you set them when running IVPROMO)

• M-NEW-R.TXT = “NEW STORE” Spring Catalog (Regular)
  (4-Apr-2022 thru 28-May-2022)
• M-NEW-F.TXT = “NEW STORE” Spring Catalog (Regular – Flexible)
  (Flexible dates – you set them when running IVPROMO)

• M-APR-R1.TXT = Spring Flyer (Regular – starts 3/21)
  (21-Mar-2022 thru 21-May-2022)
• M-APR-R2.TXT = Spring Flyer (Regular – starts 3/28)
  (28-Mar-2022 thru 21-May-2022)
• M-MAR-RF.TXT = Spring Flyer (Flexible)
  (Flexible dates – you set them when running IVPROMO)

• M-MAR-R.TXT = “Easter Sale” Catalog (Regular)
  (28-Feb-2022 thru 9-Apr-2022)
• M-MAR-RF.TXT = “Easter Sale” Catalog (Flexible)
  (Flexible dates – you set them when running IVPROMO)

If you have any problems downloading the file or getting the file to process from within IVPROMO, please let us know.

Your BSMGR Support Team
support@bsmgr.com | (800) 997-6724 (option 2)

If you are sending the Munce February 2022 Spring Flyer, please download and process the data file that will prepare your inventory.

1. Get the current Munce catalog files…
   • Version 8.11 (and earlier) –
     1. Download the Zipped catalog data files by clicking here.
     2. When the download completes, open the Zip file and extract/copy the files to your BOOK folder.
   • Version 9.00 –
     • You should receive the files as part of the automatic cloud update routine.
     • If you want to get them now, you can manually trigger the cloud update routine.
       1. Make sure all stations are out of BSMGR.
       2. At “Enter Program Name”, enter “SCHEDULE”.
       3. Make sure “Update BOOK” is checked. (All should be checked, but the BOOK portion includes the Munce catalog files.)
       4. Click the “Start” button and wait for the routine to finish.
       5. All stations can now get back into BSMGR.
2. In BSMGR, run “IVPROMO” at the “Enter Program Name” prompt.
3. At the “Enter File Name” prompt, type the file name that matches which one you are sending out (see below), then click the OK button.
4. If you selected a flexible date file, you will be prompted for the start and end dates of the sale.
5. Any products that are in the catalog and not in your inventory will open the IVM “Add” screen. Add the missing product(s) to your inventory. The catalog’s promo code, start date, end date, and sale price will be set for all the products in the catalog.
6. NOTE: If IVPROMO doesn’t do anything, make sure you copied/extracted the files from the current MunceCatalog.zip file to your BOOK folder.

Current file names to choose from for the IVPROMO program…

• M-APR-R1.TXT = Spring Flyer (Regular – starts 3/21)
  (21-Mar-2022 thru 21-May-2022)
• M-APR-R2.TXT = Spring Flyer (Regular – starts 3/28)
  (28-Mar-2022 thru 21-May-2022)
• M-MAR-RF.TXT = Spring Flyer (Flexible)
  (Flexible dates – you set when running IVPROMO)

• M-MAR-R.TXT = “Easter Sale” Catalog (Regular)
  (28-Feb-2022 thru 9-Apr-2022)
• M-MAR-RF.TXT = “Easter Sale” Catalog (Flexible)
  (Flexible dates – you set when running IVPROMO)

• M-FEB-R.TXT = “Winter Sale” Catalog (Regular)
  (31-Jan-2022 thru 26-Feb-2022)
• M-FEB-RF.TXT = “Winter Sale” Catalog (Flexible)
  (Flexible dates – you set when running IVPROMO)

If you have any problems downloading the file or getting the file to process from within IVPROMO, please let us know.

Your BSMGR Support Team
support@bsmgr.com | (800) 997-6724 (option 2)

If you are sending the Munce February 2022 “Easter Sale” Catalog, please download and process the data file that will prepare your inventory.

1. Get the current Munce catalog files…
   • Version 8.11 (and earlier) –
     1. Download the Zipped catalog data files by clicking here.
     2. When the download completes, open the Zip file and extract/copy the files to your BOOK folder.
   • Version 9.00 –
     • You should receive the files as part of the automatic cloud update routine.
     • If you want to get them now, you can manually trigger the cloud update routine.
       1. Make sure all stations are out of BSMGR.
       2. At “Enter Program Name”, enter “SCHEDULE”.
       3. Make sure “Update BOOK” is checked. (All should be checked, but the BOOK portion includes the Munce catalog files.)
       4. Click the “Start” button and wait for the routine to finish.
       5. All stations can now get back into BSMGR.
2. In BSMGR, run “IVPROMO” at the “Enter Program Name” prompt.
3. At the “Enter File Name” prompt, type the file name that matches which one you are sending out (see below), then click the OK button.
4. If you selected a flexible date file, you will be prompted for the start and end dates of the sale.
5. Any products that are in the catalog and not in your inventory will open the IVM “Add” screen. Add the missing product(s) to your inventory. The catalog’s promo code, start date, end date, and sale price will be set for all the products in the catalog.
6. NOTE: If IVPROMO doesn’t do anything, make sure you copied/extracted the files from the current MunceCatalog.zip file to your BOOK folder.

Current file names to choose from for the IVPROMO program…

• M-MAR-R.TXT = “Easter Sale” Catalog (Regular)
  (28-Feb-2022 thru 9-Apr-2022)
• M-MAR-RF.TXT = “Easter Sale” Catalog (Flexible)
  (Flexible dates – you set when running IVPROMO)

• M-FEB-R.TXT = “Winter Sale” Catalog (Regular)
  (31-Jan-2022 thru 26-Feb-2022)
• M-FEB-RF.TXT = “Winter Sale” Catalog (Flexible)
  (Flexible dates – you set when running IVPROMO)

If you have any problems downloading the file or getting the file to process from within IVPROMO, please let us know.

Your BSMGR Support Team
support@bsmgr.com | (800) 997-6724 (option 2)

Microsoft recently released the Windows 11 upgrade for systems that are running Windows 10. Should you install it?

Now for a little history on our support for operating systems, our testing plan, and what to expect.

Historical O/S Upgrade Support

We first began to license Bookstore Manager to other retailers in 1989. Over the years, we have run on various operating systems including 386/MultiWare, SCO XENIX, SCO UNIX, Novell, LANtastic, Windows for Workgroups for DOS, Windows 3.11, Windows 95, 98, ME, XP, Vista, 7, 8, 8.1, and 10 as well as Windows NT 3.5, NT 4.0, Windows 2000, 2003, 2008, 2012, 2016, and 2019. One challenge we have encountered with the progression from one version of Windows to the next was a lag/delay before all the POS hardware would work properly. While Bookstore Manager Software continued to work as expected on each newly released version, we would sometimes find commonly used receipt printers, price display units, multi-feature (Cherry or Logitec) keyboards, Zebra label printers, PS/2 barcode scanners, and various serial devices that didn’t have drivers for the new O/S.

Because of the wide range of hardware configurations that have been sold over the years that are capable of running Microsoft Windows, there have been other problems with initial releases of new versions of Windows (and sometimes with Service Packs). In addition to POS hardware driver issues, there have been network communications problems and even one big Windows update that caused a significant number of computers to no longer boot. Windows 11 is no different. A recently fixed issue impacted systems using some Intel network chips, drivers, and software, making their network and Internet access very slow. And, each patch seems to either fix or break some computers using AMD processors.

Another concern is with stores that have a mix of different versions of Windows. When Windows 7 came out, many computers with Windows XP couldn’t connect to a computer with Windows 7. Likewise, when Windows 10 came out, computers running Windows 7 couldn’t connect (and Windows XP still cannot). Even today, when Microsoft pushes out an update, it’s not unusual for there to be a network issue with computers running other versions of Windows. For example, the Windows 10 update each month for the last four months has caused Windows 7 computers to lose connection to a shared network printer (like a report printer or shared labels printer) on a Windows 10 computer.

Our Testing Plan for Windows 11

We plan to install Windows 11 onto a test system to begin checking out hardware. Since a support tech will be doing this while also handing normal duties (including support calls and emails), we don’t know exactly how long it will take to do our testing. We will keep a log of which hardware has been tested and will send out a list by early 2022. Since most retailers don’t want to make big changes right before going into the Thanksgiving and Christmas seasons (especially when there is a working setup), we anticipate most (if not all) will want to wait until early next year before installing the upgrade.

When we send out our upgrade report, we will include a list of the hardware we tested with Windows 11. If you are using any equipment we didn’t test, please let us know. If it is something we sold in the past, we will do our best to find that specific model so we can test it here. If we’ve never sold it, we will most likely be limited to reports on that hardware being used with Windows 11 that may be found on the Internet. We will test the hardware that we have available in the next few months and send a follow-up email with the results, but we will probably encourage everyone to wait until at least six months after its release before taking the plunge.

Looking back to Windows NT 4.0 and Windows XP, we have traditionally waited until the first “Service Pack” for a Windows version has been released before we started installing it on new computers. The first service pack usually came out around 12-15 months after the new O/S was originally released. With Windows 10, Microsoft abandoned the “service pack” approach. They released the upgrade from Windows 7/8.1 to Windows 10 in late June of 2015. We tested various hardware on Windows 10 and sent an email with the results by late November of 2015 (five months), but encouraged everyone to wait to upgrade until at least January 2016 (to get past the holidays). Windows 11 was just released in early October 2021, which is why we will encourage you to wait a little longer before installing the upgrade.

What’s Next?

For PCI compliance, you need to be running a supported version of Microsoft Windows. Microsoft’s support for Windows 10 (enhancements, fixes, and security updates) will continue for almost four more years (until October 14, 2025). You have plenty of time to wait while we test hardware on Windows 11 and let you know what we find.

If you’ve already upgraded to Windows 11, please let us know what your experience has been and what hardware you are using.

Your BSMGR Support Team

Bookstore Manager, Inc.
201 Fannin St.
Abilene, TX 79603

NOTE: If you are not sending the Munce 2021 Countdown to Christmas Catalog, you can ignore this message.

If you are sending the Munce 2021 Countdown to Christmas Catalog, please download and process the data file that will prepare your inventory.

1. Get the current Munce catalog files…
   • Version 8.11 (and earlier) –
     1. Download the Zipped catalog data files by clicking here.
     2. When the download completes, open the Zip file and extract/copy the files to your BOOK folder.
   • Version 9.00 –
     • You should receive the files by Wednesday, November 3rd, as part of the automatic cloud update routine.
     • If you want to get them now, you can manually trigger the cloud update routine.
       1. Make sure all stations are out of BSMGR.
       2. At Enter Program Name, enter “SCHEDULE”.
       3. Make sure “Update BOOK” is checked. (All should be checked, but the BOOK portion includes the Munce catalog files.)
       4. Click the “Start” button and wait for the routine to finish.
       5. All stations can now get back into BSMGR.
2. In BSMGR, run “IVPROMO” at the Enter Program Name prompt.
3. At the “Enter File Name” prompt, type the file name that matches which one you are sending out (see below), then click the OK button.
4. If you selected a flexible date file, you will be prompted for the start and end dates of the sale.
5. Any products that are in the catalog and not in your inventory will open the IVM “Add” screen. Add the missing product(s) to your inventory. The catalog’s promo code, start date, end date, and sale price will be set for all the products in the catalog.
6. NOTE: If IVPROMO doesn’t do anything, make sure you copied/extracted the files from the current MunceCatalog.zip file to your BOOK folder.

Current file names to choose from for the IVPROMO program…

• M-DEC-R.TXT = Countdown to Christmas Catalog
  (29-Nov-2021 thru 1-Jan-2022)
• M-DEC-RF.TXT = Countdown to Christmas Catalog (Flexible)
  (Flexible dates – you set when running IVPROMO)

• M-CHR-R.TXT = Christmas Flyer
  (15-Nov-2021 thru 24-Dec-2021)
• M-CHR-RF.TXT = Christmas Flyer (Flexible)
  (Flexible dates – you set when running IVPROMO)

• M-2DAY-R.TXT = 2-Day Flyer
  (26-Nov-2021 thru 27-Nov-2021)
• M-2DAY-F.TXT = 2-Day Flyer (Flexible)
  (Flexible dates – you set when running IVPROMO)

• M-NOV-RN.TXT = Christmas Catalog (Regular/November)
  (1-Nov-2021 thru 27-Nov-2021)
• M-NOV-RD.TXT = Christmas Catalog (Regular/December)
  (1-Nov-2021 thru 24-Dec-2021)
• M-NOV-RF.TXT = Christmas Catalog (Regular/Flexible)
  (Flexible dates – you set when running IVPROMO)

• M-NOV-CN.TXT = Christmas Catalog (Conservative/November)
  (1-Nov-2021 thru 27-Nov-2021)
• M-NOV-CD.TXT = Christmas Catalog (Conservative/December)
  (1-Nov-2021 thru 24-Dec-2021)
• M-NOV-RF.TXT = Christmas Catalog (Conservative/Flexible)
  (Flexible dates – you set when running IVPROMO)

If you have any problems downloading the file or getting the file to process from within IVPROMO, please let us know.

Your BSMGR Support Team
support@bsmgr.com | (800) 997-6724 (option 2)

If you are sending the Munce 2021 Harvest Flyer, please download and process the data file that will prepare your inventory.

1. Get the current Munce catalog files….
   • Version 8.11 (and earlier) – You can download the Zipped catalog data files by clicking here.
     When the download completes, open the Zip file and extract/copy the files to your BOOK folder.
   • Version 9.00 – At Enter Program Name, enter “SCHEDULE” and click the “Check for Regular Updates Now” button, then click the “Start” button. This will download the current database files and new Munce catalog files. (If this feature has not been disabled in SCHEDULE, you should automatically get the files when your weekly cloud update runs tonight. And, if you are already up-to-date, that means the files have already been downloaded for you.)
2. In BSMGR, run “IVPROMO” at the Enter Program Name prompt.
3. At the “Enter File Name” prompt, type the file name that matches which one you are sending out (see below), then click the OK button.
4. If you selected a flexible date file, you will be prompted for the start and end dates of the sale.
5. Any products that are in the catalog and not in your inventory will open the IVM “Add” screen. Add the missing product(s) to your inventory. The catalog’s promo code, start date, end date, and sale price will be set for all the products in the catalog.
6. If IVPROMO doesn’t do anything, make sure you copied/extracted the files from the current MunceCatalog.zip file to your BOOK folder.

Current file names to choose from for the IVPROMO program…

• M-OCT-R.TXT = Harvest Flyer
  (4-Oct-2021 thru 30-Oct-2021)
• M-OCT-RF.TXT = Harvest Flyer (Flexible)
  (Flexible dates – you set when running IVPROMO)

• M-SEP-R.TXT = Fall Catalog (Regular)
  (30-Aug-2021 thru 2-Oct-2021)
• M-SEP-RF.TXT = Fall Catalog (Regular/Flexible)
  (Flexible dates – you set when running IVPROMO)

• M-SEP-C.TXT = Fall Catalog (Conservative)
  (30-Aug-2021 thru 2-Oct-2021)
• M-SEP-CF.TXT = Fall Catalog (Conservative/Flexible)
  (Flexible dates – you set when running IVPROMO)

If you have any problems downloading the file or getting the file to process from within IVPROMO, please let us know.

Your BSMGR Support Team
support@bsmgr.com | (800) 997-6724 (option 2)

Sometimes it’s the small things that make a difference. And, we can watch them build over time.

After all the years we’ve been partnering with you to provide the technology to help your ministry increase its impact on your community, you might think there’s nothing else we could add. However, we still have opportunities to make BSMGR a little better!

One example is the new “round-up” for charity feature in version 9. You can now automate the process of collecting small amounts to help the ministry of your choice (whether that’s your store, an upcoming mission trip, local benevolence, or anything else).

If you didn’t already get a chance to watch it, check out yesterday’s Wake Up Wednesday.

In this short (13 minute) video, Jon and Steven share more about this latest small improvement that could save you time and increase donations!

If you have automatic updates enabled for version 9, you should already have the new feature. To enable it…

1. Go to SYS | Config | Misc. Configurations | #4073.
2. Enter a “Y” in the first field; and
3. Enter the department you want to use for donations in the second field.
4. If you haven’t been accepting donations through BSMGR before using a manual approach, you need to set up your selected department for donations.
   1. Go to SYS | Config | POS Depts | Department Setup
   2. Scroll down to and select the department number you want to use for donations
   3. The “Description” field will show on the receipt, so you should enter something obvious like “Donations”. We recommend you avoid something generic like “Missions” since that could easily be confused with a product department in your store.
   4. Enter a “0” in the “Taxable” field for non-taxable donations
   5. For the “Misc” field, you may want to enter an “X” so the donations don’t count towards instore coupons (or leave the field blank if you want to allow that)
   6. Enter any other pertinent information (like G/L)

To test it, ring up a test item in POS (like 1 <F2> for a 1 penny sale in department 2), then go to the subtotal screen and select cash. You should be prompted to “round up” the transaction by $0.99. The default button is “No” (to help frontliners not accidentally apply a donation. If you click “Yes”, you will be back at the subtotal screen with a new total of $1.00. If you click “No”, the transaction will continue with the payment selected and no change to the total.

Your BSMGR Support Team
support@bsmgr.com | (800) 997-6724 (option 2)
Remember you can use SPT to put your support request directly on our support docket.

Bookstore Manager, Inc.
201 Fannin St.
Abilene, TX 79603

NOTE: If you are not sending the Munce 2021 Fall Catalog, you can ignore this message.

If you are sending the Munce 2021 Fall Catalog, please download and process the data file that will prepare your inventory.

1. Get the current Munce catalog files….
   • Version 8.11 (and earlier) – You can download the Zipped catalog data files by clicking here.
     When the download completes, open the Zip file and extract/copy the files to your BOOK folder.
   • Version 9.00 – At Enter Program Name, enter “SCHEDULE” and click the “Check for Regular Updates Now” button, then click the “Start” button. This will download the current database files and new Munce catalog files. (If this feature has not been disabled in SCHEDULE, you should automatically get the files when your weekly cloud update runs tonight. And, if you are already up-to-date, that means the files have already been downloaded for you.)
2. In BSMGR, run “IVPROMO” at the Enter Program Name prompt.
3. At the “Enter File Name” prompt, type the file name that matches which one you are sending out (see below), then click the OK button.
4. If you selected a flexible date file, you will be prompted for the start and end dates of the sale.
5. Any products that are in the catalog and not in your inventory will open the IVM “Add” screen. Add the missing product(s) to your inventory. The catalog’s promo code, start date, end date, and sale price will be set for all the products in the catalog.
6. If IVPROMO doesn’t do anything, make sure you copied/extracted the files from the current MunceCatalog.zip file to your BOOK folder.

Current file names to choose from for the IVPROMO program…

• M-SEP-R.TXT = Fall Catalog (Regular)
  (30-Aug-2021 thru 2-Oct-2021)
• M-SEP-RF.TXT = Fall Catalog (Regular/Flexible)
  (Flexible dates – you set when running IVPROMO)

• M-SEP-C.TXT = Fall Catalog (Conservative)
  (30-Aug-2021 thru 2-Oct-2021)
• M-SEP-CF.TXT = Fall Catalog (Conservative/Flexible)
  (Flexible dates – you set when running IVPROMO)

• M-AUG-R.TXT = “Back to Basics” Catalog (Regular)
  (26-Jul-2021 thru 28-Aug-2021)
• M-AUG-RF.TXT = “Back to Basics” Catalog (Regular/Flexible)
  (Flexible dates – you set when running IVPROMO)

If you have any problems downloading the file or getting the file to process from within IVPROMO, please let us know.

Your BSMGR Support Team
support@bsmgr.com | (800) 997-6724 (option 2)