Bookstore Manager Emails

NOTE: If you are not sending the Munce 2021 Back to Basics Catalog, you can ignore this message.

If you are sending the Munce 2021 Back to Basics Catalog, please download and process the data file that will prepare your inventory.

1. Get the current Munce catalog files….
   • Version 8.11 (and earlier) – You can download the Zipped catalog data files by clicking here.
     When the download completes, open the Zip file and extract/copy the files to your BOOK folder.
   • Version 9.00 – At Enter Program Name, enter “SCHEDULE” and click the “Check for Regular Updates Now” button, then click the “Start” button. This will download the current database files and new Munce catalog files. (If this feature has not been disabled in SCHEDULE, you should automatically get the files when your weekly cloud update runs tonight. And, if you are already up-to-date, that means the files have already been downloaded for you.)
2. In BSMGR, run “IVPROMO” at the Enter Program Name prompt.
3. At the “Enter File Name” prompt, type the file name that matches which one you are sending out (see below), then click the OK button.
4. If you selected a flexible date file, you will be prompted for the start and end dates of the sale.
5. Any products that are in the catalog and not in your inventory will open the IVM “Add” screen. Add the missing product(s) to your inventory. The catalog’s promo code, start date, end date, and sale price will be set for all the products in the catalog.
6. If IVPROMO doesn’t do anything, make sure you copied/extracted the files from the current MunceCatalog.zip file to your BOOK folder.

Current file names to choose from for the IVPROMO program…

• M-AUG-R.TXT = “Back to Basics” Catalog (Regular)
  (26-Jul-2021 thru 28-Aug-2021)
• M-AUG-RF.TXT = “Back to Basics” Catalog (Regular/Flexible)
  (Flexible dates – you set when running IVPROMO)

• M-JUL-R.TXT = “Beat the Heat” Catalog (Regular)
  (28-Jun-2021 thru 24-Jul-2021)
• M-JUL-RF.TXT = “Beat the Heat” Catalog (Regular/Flexible)
  (Flexible dates – you set when running IVPROMO)

If you have any problems downloading the file or getting the file to process from within IVPROMO, please let us know.

Your BSMGR Support Team
support@bsmgr.com | (800) 997-6724 (option 2)

NOTE: If you are not sending the Munce 2021 Beat the Heat Catalog, you can ignore this message.

If you are sending the Munce 2021 Beat the Heat Catalog, please download and process the data file that will prepare your inventory.

1. Get the current Munce catalog files….
   • Version 8.11 (and earlier) – You can download the Zipped catalog data files by clicking here.
     When the download completes, open the Zip file and extract/copy the files to your BOOK folder.
   • Version 9.00 – At Enter Program Name, enter “SCHEDULE” and click the “Check for Regular Updates Now” button, then click the “Start” button. This will download the current database files and new Munce catalog files. (If this feature has not been disabled in SCHEDULE, you should automatically get the files when your weekly cloud update runs tonight. And, if you are already up-to-date, that means the files have already been downloaded for you.)
2. In BSMGR, run “IVPROMO” at the Enter Program Name prompt.
3. At the “Enter File Name” prompt, type the file name that matches which one you are sending out (see below), then click the OK button.
4. If you selected a flexible date file, you will be prompted for the start and end dates of the sale.
5. Any products that are in the catalog and not in your inventory will open the IVM “Add” screen. Add the missing product(s) to your inventory. The catalog’s promo code, start date, end date, and sale price will be set for all the products in the catalog.
6. If IVPROMO doesn’t do anything, make sure you copied/extracted the files from the current MunceCatalog.zip file to your BOOK folder.

Current file names to choose from for the IVPROMO program…

• M-JUL-R.TXT = “Beat the Heat” Catalog (Regular)
  (28-Jun-2021 thru 24-Jul-2021)
• M-JUL-RF.TXT = “Beat the Heat” Catalog (Regular/Flexible)
  (Flexible dates – you set when running IVPROMO)

• M-JUN-R.TXT = Summer Catalog (Regular)
  (24-May-2021 thru 26-Jun-2021)
• M-JUN-RF.TXT = Summer Catalog (Regular/Flexible)
  (Flexible dates – you set when running IVPROMO)

If you have any problems downloading the file or getting the file to process from within IVPROMO, please let us know.

Your BSMGR Support Team
support@bsmgr.com | (800) 997-6724 (option 2)

NOTE: If you are not sending the Munce 2021 Summer Catalog, you can ignore this message.

If you are sending the Munce 2021 Summer Catalog, please download and process the data file that will prepare your inventory.

1. Get the current Munce catalog files….
   • Version 8.11 (and earlier) – You can download the Zipped catalog data files by clicking here.
     When the download completes, open the Zip file and extract/copy the files to your BOOK folder.
   • Version 9.00 – At Enter Program Name, enter “SCHEDULE” and click the “Check for Regular Updates Now” button, then click the “Start” button. This will download the current database files and new Munce catalog files. (If this feature has not been disabled in SCHEDULE, you should automatically get the files tonight. And, if you are already up-to-date, that means the files have already been downloaded for you.)
2. In BSMGR, run “IVPROMO” at the Enter Program Name prompt.
3. At the “Enter File Name” prompt, type the file name that matches which one you are sending out (see below), then click the OK button.
4. If you selected a flexible date file, you will be prompted for the start and end dates of the sale.
5. Any products that are in the catalog and not in your inventory will open the IVM “Add” screen. Add the missing product(s) to your inventory. The catalog’s promo code, start date, end date, and sale price will be set for all the products in the catalog.
6. If IVPROMO doesn’t do anything, make sure you copied/extracted the files from the current MunceCatalog.zip file to your BOOK folder.

Current file names to choose from for the IVPROMO program…

• M-JUN-R.TXT = Summer Catalog (Regular)
  (24-May-2021 thru 26-Jun-2021)
• M-JUN-RF.TXT = Summer Catalog (Regular/Flexible)
  (Flexible dates – you set when running IVPROMO)

• M-MAY-R.TXT = Spring Catalog (Regular)
  (5-Apr-2021 thru 22-May-2021)
• M-MAY-RF.TXT = Spring Catalog (Regular/Flexible)
  (Flexible dates – you set when running IVPROMO)
• M-MAY-C.TXT = Spring Catalog (Conservative)
  (5-Apr-2021 thru 22-May-2021)
• M-MAY-CF.TXT = Spring Catalog (Conservative/Flexible)
  (Flexible dates – you set when running IVPROMO)

• M-APR-R.TXT = Easter/Spring Flyer (Regular)
  (15-Mar-2021 thru 15-May-2021)
• M-APR-RF.TXT = Easter/Spring Flyer (Regular/Flexible)
  (Flexible dates – you set when running IVPROMO)

If you have any problems downloading the file or getting the file to process from within IVPROMO, please let us know.

Your BSMGR Support Team
support@bsmgr.com | (800) 997-6724 (option 2)

If you are sending the Munce 2021 Spring Catalog, please download and process the data file that will prepare your inventory.

1. Get the current Munce catalog files….
   • Version 8.11 (and earlier) – You can download the Zipped catalog data files by clicking here.
     When the download completes, open the Zip file and extract/copy the files to your BOOK folder.
   • Version 9.00 – At Enter Program Name, enter “SCHEDULE” and click the “Check for Regular Updates Now” button. This will download the current database files and new Munce catalog files. (If this feature has not been disabled in SCHEDULE, you should automatically get the files tonight.)
2. In BSMGR, run “IVPROMO” at the Enter Program Name prompt.
3. At the “Enter File Name” prompt, type the file name that matches which one you are sending out (see below), then click the OK button.
4. If you selected a flexible date file, you will be prompted for the start and end dates of the sale.
5. Any products that are in the catalog and not in your inventory will open the IVM “Add” screen. Add the missing product(s) to your inventory. The catalog’s promo code, start date, end date, and sale price will be set for all the products in the catalog.
6. If IVPROMO doesn’t do anything, make sure you copied/extracted the files from the current MunceCatalog.zip file to your BOOK folder.

Current file names to choose from for the IVPROMO program…

• M-MAY-R.TXT = Spring Catalog (Regular)
  (5-Apr-2021 thru 22-May-2021)
• M-MAY-RF.TXT = Spring Catalog (Regular/Flexible)
  (Flexible dates – you set when running IVPROMO)
• M-MAY-C.TXT = Spring Catalog (Conservative)
  (5-Apr-2021 thru 22-May-2021)
• M-MAY-CF.TXT = Spring Catalog (Conservative/Flexible)
  (Flexible dates – you set when running IVPROMO)

• M-APR-R.TXT = Easter/Spring Flyer (Regular)
  (15-Mar-2021 thru 15-May-2021)
• M-APR-RF.TXT = Easter/Spring Flyer (Regular/Flexible)
  (Flexible dates – you set when running IVPROMO)

• M-MAR-R.TXT = Easter Sale Catalog (Regular)
  (1-Mar-2021 thru 3-Apr-2021)
• M-MAR-RF.TXT = Easter Sale Catalog (Regular/Flexible)
  (Flexible dates – you set when running IVPROMO)
• M-MAR-C.TXT = Easter Sale Catalog (Conservative)
  (1-Mar-2021 thru 3-Apr-2021)
• M-MAR-CF.TXT = Easter Sale Catalog (Conservative/Flexible)
  (Flexible dates – you set when running IVPROMO)

If you have any problems downloading the file or getting the file to process from within IVPROMO, please let us know.

Your BSMGR Support Team
support@bsmgr.com | (800) 997-6724 (option 2)

If you are sending the Munce 2021 Easter Sale Catalog or Flyer, please download and process the data file that will prepare your inventory.

1. Download the Zipped catalog data files by clicking here.
2. When the download completes, open the Zip file and extract/copy the files to your BOOK folder.
3. In BSMGR, run “IVPROMO” at the Enter Program Name prompt.
4. At the “Enter File Name” prompt, type the file name that matches which one you are sending out (see below), then click the OK button.
5. If you selected a flexible date file, you will be prompted for the start and end dates of the sale.
6. Any products that are in the catalog and not in your inventory will open the IVM “Add” screen. Add the missing product(s) to your inventory. The catalog’s promo code, start date, end date, and sale price will be set for all the products in the catalog.
7. If IVPROMO doesn’t do anything, make sure you copied/extracted the files from the current MunceCatalog.zip file to your BOOK folder.

Current file names to choose from for the IVPROMO program…

• M-APR-R.TXT = Easter/Spring Flyer (Regular)
  (15-Mar-2021 thru 15-May-2021)
• M-APR-RF.TXT = Easter/Spring Flyer (Regular/Flexible)
  (Flexible dates – you set when running IVPROMO)

• M-MAR-R.TXT = Easter Sale Catalog (Regular)
  (1-Mar-2021 thru 3-Apr-2021)
• M-MAR-RF.TXT = Easter Sale Catalog (Regular/Flexible)
  (Flexible dates – you set when running IVPROMO)
• M-MAR-C.TXT = Easter Sale Catalog (Conservative)
  (1-Mar-2021 thru 3-Apr-2021)
• M-MAR-CF.TXT = Easter Sale Catalog (Conservative/Flexible)
  (Flexible dates – you set when running IVPROMO)

• M-FEB-R.TXT = Winter Sale Catalog (Regular)
  (1-Feb-2021 thru 27-Feb-2021)
• M-FEB-RF.TXT = Winter Sale Catalog (Regular/Flexible)
  (Flexible dates – you set when running IVPROMO)

If you have any problems downloading the file or getting the file to process from within IVPROMO, please let us know.

Your BSMGR Support Team
support@bsmgr.com | (800) 997-6724 (option 2)

NOTE: If you are not sending the Munce 2021 Winter Sale Catalog, you can ignore this message.

If you are sending the Munce 2021 Winter Sale Catalog, please download and process the data file that will prepare your inventory.

1. Download the Zipped catalog data files by clicking here.
2. When the download completes, open the Zip file and extract/copy the files to your BOOK folder.
3. In BSMGR, run “IVPROMO” at the Enter Program Name prompt.
4. At the “Enter File Name” prompt, type the file name that matches which one you are sending out (see below), then click the OK button.
5. If you selected a flexible date file, you will be prompted for the start and end dates of the sale.
6. Any products that are in the catalog and not in your inventory will open the IVM “Add” screen. Add the missing product(s) to your inventory. The catalog’s promo code, start date, end date, and sale price will be set for all the products in the catalog.
7. If IVPROMO doesn’t do anything, make sure you copied/extracted the files from the current MunceCatalog.zip file to your BOOK folder.

Current file names to choose from for the IVPROMO program…

• M-FEB-R.TXT = Winter Sale Catalog (Regular)
  (1-Feb-2021 thru 27-Feb-2021)
• M-FEB-RF.TXT = Winter Sale Catalog (Regular/Flexible)
  (Flexible dates – you set when running IVPROMO)

• M-JAN-R.TXT = New Year/New You Catalog (Regular)
  (4-Jan-2021 thru 30-Jan-2021)
• M-JAN-RF.TXT = New Year/New You Catalog (Regular/Flexible)
  (Flexible dates – you set when running IVPROMO)

If you have any problems downloading the file or getting the file to process from within IVPROMO, please let us know.

Your BSMGR Support Team
support@bsmgr.com | (800) 997-6724 (option 2)

Periodic Programs to Run in Bookstore Manager RMS

As we approach the end of the year, there are some programs you may want to consider running to prepare for the new year.

APHU – Vendor History Update (Platinum users only)
• The APHU program moves year-to-date totals spent with each vendor to last year’s totals.
• The information shows on APM.
• This program is usually run in late December.

APVE – Vendor Invoice Edit/Delete
• Drops Accounts Payable invoices/credit memos that have been paid from 1 to 60 months, as set up in SYS | Config File | Change Misc. Configurations | # 3000.

ARHU – Customer History Utility
• The “Delete History” option deletes Accounts Receivable history prior to the date entered.

BVH – Rental/Library History Roll
• This program zeroes out current period rentals.
• Total rentals and total fees are not affected.

IVD – Delete Old P.O. #’s
• Deletes purchase orders by date.
• Deletes old purchase orders dated prior to the date entered.

IVSD – Delete Special Orders
• You specify the number of days to keep (up to 999).
• You specify (by status) which will be deleted. Options are “Received”, “Shelved”, “Picked Up”, “Unavailable” and “Shipped”.

MLD – Delete Customer by Date
• You can identify up to three customer types that will not be deleted. By default, churches (Customer Type “C”) will not be deleted.
• All other customers with a “last activity date” prior to the deletion date will be removed.

MLUL – Mailing Utilities
• The “History Roll” option moves current purchase totals and current transactions to last year’s purchase/transaction totals. Total purchases/transactions are not affected.
• The “Purge Tracking Detail” option will remove tracking records older than the input date.

SLTD – Transaction Deletions
• Since transactions saved for viewing through the SLTR program use up to 75 lines per transaction, you may periodically need to run this SLTD program to clear the file of older transactions.

Remember, you can use the SCHEDULE program to automate some of the periodically run programs. You will need to have SCHEDULE run from the Windows Task Scheduler.

For example,

1. You need to consistently back up your store’s data. If enabled, the SCHEDULE program will do three backups.
   1. Up to 31 days of archives. This allows you to undo a mistake up to a month after the fact.
   2. Copy all BSMGR files to another computer. This other computer can be quickly changed to become a temporary server if the main server fails.
   3. Copy all BSMGR files to a removable backup device (normally a USB flash drive). This gives you an off-site backup in case your computers are stolen or damaged by flood or fire.
2. You should run IVT daily to have a historic snapshot for comparing inventory totals.
3. You can choose to have your inventory history rolled weekly and/or monthly.
4. You can have IVD run every week.
5. You can update the RFM (Recency/Frequency/Monetary) ranking of all customers.
6. You can get database updates every night.
7. You can submit sales data to EOI so you can take full advantage of the Best Seller data from IVDI.

For help adding SCHEDULE to the Windows Task Scheduler, click the appropriate link below. You only need to set this up on one computer per location (normally the server).

• Click here to add SCHEDULE to the Windows 7 or Windows Server 2008 Task Scheduler.
• Click here to add SCHEDULE to the Windows 8/8.1 or Windows Server 2012 Task Scheduler.
• Click here to add SCHEDULE to the Windows 10 Task Scheduler.

Please contact us if you have any questions or need help getting SCHEDULE set up.

Remember, you can view ECN notices and other emailed communications from Bookstore Manager at emails.bsmgr.com.

Your BSMGR Support Team
support@bsmgr.com | (800) 997-6724 (option 2)