Month: January 2016

We are sending this reminder to make sure your system is ready for the Febuary 2016 update. If you are using both the point of sale employee (EMP) restrictions and the BSMGR Time Clock feature, you will need to associate the Time Clock ID number with the EMP name after you install the 8.01 update (January 2016 update) and before you install version 8.02 (February 2016 update).

Here is the original message we sent earlier this month…

———- Forwarded message ———-
From: BSMGR Support <support@bsmgr.com>
Date: Mon, Jan 11, 2016 at 8:00 AM
Subject: Important Version 8.01 Upgrade Information

Version 8.01 Upgrade Information (January 2016)

Bookstore Manager Software has a long history of striving to meet the technology needs of Christian retailers. Randy initially built BSMGR to more efficiently address monotonous tasks in his own store. When he began selling the software to other retailers in 1989, he added features that helped everyone. Since then a group of programmers has worked to add new features and enhance the system to meet the needs of hundreds of store owners and managers in the Christian retail industry.

Initially, there was a simple passcode feature that limited access to sensitive areas of information. An optional Time Clock feature was added which created IDs for all the employees to use when clocking in and out. Later, the Point of Sale program was enhanced to allow retailers to assign frontliners an account that sets more granular limits (for example, can they Redeem Gift Cards? Delete Layaways? Enter Negative Quantities? etc.).

We are changing BSMGR to consolidate these three different types of access IDs into a single ID for each person. Because each store may be using different combinations of the three, the process to bring these all together requires two version upgrades. See below for specific information based on how you are using BSMGR.

YOU ARE NOT USING EMP OR TIME CLOCK. If you don’t currently use the point of sale employee (EMP) restrictions and don’t use the BSMGR Time Clock feature, you don’t have to do anything. The 8.01 update will happen in the background. The first time you run version 8.02, BSMGR will ask if you are using Time Clock. Answer “No”, and the program will quickly finalize the changes need.

YOU ARE USING TIME CLOCK, BUT NOT EMP. If you are using the BSMGR Time Clock feature, but not currently using point of sale employee (EMP) restrictions, you don’t have to do anything. The 8.01 update will happen in the background. The first time you run version 8.02, BSMGR will ask if you are using Time Clock. Answer “Yes”, and the program will merge in the employees from Time Clock and finalize the changes need.

YOU ARE USING EMP, BUT NOT TIME CLOCK. If you are using the point of sale employee (EMP) restrictions, but not using the BSMGR Time Clock feature, you don’t have to do anything. The 8.01 update will happen in the background. The first time you run version 8.02, BSMGR will ask if you are using Time Clock. Answer “No”, and the program will quickly finalize the changes need.

YOU ARE USING BOTH EMP AND TIME CLOCK. If you are using both the point of sale employee (EMP) restrictions and the BSMGR Time Clock feature, you will need to associate the Time Clock ID number with the EMP name after you install the 8.01 update (January 2016 update) and before you install version 8.02 (February 2016 update). The 8.01 update will happen in the background. In EMP, use the lookup button located to the right of “Time Clock/Payroll Emp#” to find the appropriate Time Clock number to associate with each employee name. The first time you run version 8.02, BSMGR will ask if you are using Time Clock. Answer “Yes”, and the program will merge in the employees from Time Clock based on the associations made and finalize the changes need.

Starting with version 8.02, you will be able to control many aspects of access to features in BSMGR. This will add greater security and personnel tracking to the software. The longer passcode field will also provide you with the opportunity to use an employer issued card with a barcode or magnetic swipe that they can use instead of typing in their passcode each time.

We trust you will agree that this change will improve security and enable you to better manage your staff with increased efficiency.

Please contact us if you have any questions or need help getting your system ready for 8.02.

Remember, you can view ECN notices and other emailed communications from Bookstore Manager at emails.bsmgr.com.

Your BSMGR Support Team
support@bsmgr.com | (800) 997-6724 (option 2)

RMS Version 8.01A Program Changes on the January 2016 Update

The monthly update disc you receive from BSMGR for RMS contains a current copy of the Christian Books & More^® database, new images, music samples and program changes. Remember to run IVDC after installing your update to reflect retail prices changes for your store’s inventory items. When that program completes, you can use IVL to print labels with the new prices.

As a reminder, each month’s update disc also includes a folder titled “Manual” that contains the current RMS manual. The file is in Microsoft Word format, and there is a free Word viewer program in the folder in case you don’t have a copy of Microsoft Word installed on your computer. For your convenience, the RMS program changes on this update are listed below.

APL:

COLUMN OFFSET REMOVED – NO LONGER NECESSARY TO PRINT CORRECTLY ON GUM LABELS.

ARI:

ADDED “PRINT DETAIL” – PREVIOUSLY TO PRINT AN INVOICE FROM ARI YOU HAD TO VIEW IT AND THEN PRINT IT. YOU CAN NOW PRINT IT DIRECTLY FROM ARI AND THE OPTIONAL LOGO WILL PRINT THE LOGO DOES NOT PRINT IF YOU PRINT THE INVOICE FROM THE BSMGR VIEWER.

ARL:

COLUMN OFFSET REMOVED – NO LONGER NECESSARY TO PRINT CORRECTLY ON GUM LABELS.

ARM:

WHEN CHANGING AN ACCOUNT FROM MAIL TO EMAIL STATEMENTS, THE PROGRAM VALIDATES THE EMAIL ADDRESS FIRST. IF YOU HAD NOT BEEN IN THE SCREEN WITH THE CUSTOMER EMAIL ADDRESSES, THE SAVE FUNCTION THOUGHT YOU DIDN’T HAVE A CUSTOMER EMAIL, AND WOULD RESET BACK TO MAIL STATEMENTS.

ARS:

• SYS|CONFIG #1002 LOGO ON A/R STATEMENTS & INVOICES – YOU CAN NOW PRINT THE STORE LOGO ON THE TOP OF THE STATEMENTS AND/OR INVOICES. THE LOGO NEEDS TO BE IN THE BOOK DIRECTORY CALLED ARLOGO.JPG. LOGO SIZE IS 5″ X 1″ OR 1500×300 PIXELS.

• ARS-USE-MAIN-ADDRESS VARIABLE – IF SET TO A “Y” BSMGR WILL ALLWAYS PRINT STATEMENTS TO THE MAIN ADDRESS REGARDLESS IF THE BILL TO ADDRESS IS SET UP.

CBM:

UPDATED FOR STAND-ALONE CB&M.

ExcelExport-VB.exe:

UPDATED FOR NEW HEADERS IN VERSION 8.1.

EZDATA:

WHEN SENDING A CAMPAIGN, THE PROGRAM WILL NOW SAVE THE CAMPAIGN BEFORE SENDING.

GLPJ:

ADDED A VIEW OPTION.

INVOPRT:

SYS|CONFIG #1002 LOGO ON A/R STATEMENTS & INVOICES – YOU CAN NOW PRINT THE STORE LOGO ON THE TOP OF THE STATEMENTS AND/OR INVOICES. THE LOGO NEEDS TO BE IN THE BOOK DIRECTORY CALLED ARLOGO.JPG. LOGO SIZE IS 5″ X 1″ OR 1500×300 PIXELS.

IV1LAB:

SUPPRESS PRICES – PRINTING LABELS OFF THE MENU BAR DID NOT SUPRESS PRICES WHEN SYS | CONFIG | MISC. CONFIGURATIONS #2063 WAS SET TO “N”.

IVDI:

UPDATED FOR STAND-ALONE CB&M.

IVDI3:

UPDATED FOR STAND-ALONE CB&M.

IVDIOLD:

UPDATED FOR STAND-ALONE CB&M.

IVIC2:

MESSAGE FOR CHANGING PRICE – WHEN PRINTING AN ACKNOWLEDGMENT, IF THE PRICE GOES UP THE USER BY OPTION CAN HAVE THE ACK CHANGE THE PRICE IN IVM. THE PRICE CHANGE SCREEN NOW SHOWS HOW MANY OF THE ITEM ARE SHIPPABLE FROM THE VENDOR.

IVO:

• ANCHOR STOCK CHECKS – SOME VENDORS STORE AN ITEM’S UPC IN THE ISBN13 FIELD BY ADDING A LEADING ZERO. ANCHOR DOES NOT. WHEN DOING A STOCK CHECK FOR A PRODUCT WITH THIS KIND OF NUMBER, ANCHOR DIDN’T RECOGNIZE THE NUMBER. NOW IF THE STOCK CHECK FAILS TO ANCHOR, THE PROGRAM RETRIES WITHOUT THE LEADING ZERO.

• YOU CAN NOW INCLUDE SPECIAL INSTRUCTIONS WITH THE EMAILED SPECIAL ORDER. ALSO, THE CANCEL BUTTON NOW DOESN’T SEND AN EMAIL.

IVT:

COMPARISON OPTION – YOU CAN NOW SKIP DATE #2. PREVIOUSLY YOU HAD TO PUT IN DATES 1 AND 2.

IVUL:

CLEAR ALL “WILL CALL” FIELDS.

MLP:

COLUMN OFFSET REMOVED – NO LONGER NECESSARY TO PRINT CORRECTLY ON GUM LABELS.

POS:

• VOIDING SALE OF PAID WILL CALL ITEM WASN’T TAKING THE PAID IN FULL MARK AWAY.

• CAFE POS WITH WILL CALL AND PRICE VERIFY – THE ITEM DIDN’T DISPLAY IN THE LIST BOX UNTIL A SECOND ITEM WAS WRUNG UP ON TRANSACTION.

SYS:

SYS|CONFIG #1002 LOGO ON A/R STATEMENTS & INVOICES – YOU CAN NOW PRINT THE STORE LOGO ON THE TOP OF THE STATEMENTS AND/OR INVOICES. THE LOGO NEEDS TO BE IN THE BOOK DIRECTORY CALLED ARLOGO.JPG. LOGO SIZE IS 5″ X 1″ OR 1500×300 PIXELS.

THEFLAGS:

ANCHOR STOCK CHECKS – SOME VENDORS STORE AN ITEM’S UPC IN THE ISBN13 FIELD BY ADDING A LEADING ZERO. ANCHOR DOES NOT. WHEN DOING A STOCK CHECK FOR A PRODUCT WITH THIS KIND OF NUMBER, ANCHOR DIDN’T RECOGNIZE THE NUMBER. NOW IF THE STOCK CHECK FAILS TO ANCHOR, THE PROGRAM RETRIES WITHOUT THE LEADING ZERO.

Please contact us if you experience problems installing your update.

Remember, you can view ECN notices and other emailed communications from Bookstore Manager at emails.bsmgr.com.

Your BSMGR Support Team
support@bsmgr.com | (800) 997-6724 (option 2)

Version 8.01 Upgrade Information (January 2016)

Bookstore Manager Software has a long history of striving to meet the technology needs of Christian retailers. Randy initially built BSMGR to more efficiently address monotonous tasks in his own store. When he began selling the software to other retailers in 1989, he added features that helped everyone. Since then a group of programmers has worked to add new features and enhance the system to meet the needs of hundreds of store owners and managers in the Christian retail industry.

Initially, there was a simple passcode feature that limited access to sensitive areas of information. An optional Time Clock feature was added which created IDs for all the employees to use when clocking in and out. Later, the Point of Sale program was enhanced to allow retailers to assign frontliners an account that sets more granular limits (for example, can they Redeem Gift Cards? Delete Layaways? Enter Negative Quantities? etc.).

We are changing BSMGR to consolidate these three different types of access IDs into a single ID for each person. Because each store may be using different combinations of the three, the process to bring these all together requires two version upgrades. See below for specific information based on how you are using BSMGR.

YOU ARE NOT USING EMP OR TIME CLOCK. If you don’t currently use the point of sale employee (EMP) restrictions and don’t use the BSMGR Time Clock feature, you don’t have to do anything. The 8.01 update will happen in the background. The first time you run version 8.02, BSMGR will ask if you are using Time Clock. Answer “No”, and the program will quickly finalize the changes need.

YOU ARE USING TIME CLOCK, BUT NOT EMP. If you are using the BSMGR Time Clock feature, but not currently using point of sale employee (EMP) restrictions, you don’t have to do anything. The 8.01 update will happen in the background. The first time you run version 8.02, BSMGR will ask if you are using Time Clock. Answer “Yes”, and the program will merge in the employees from Time Clock and finalize the changes need.

YOU ARE USING EMP, BUT NOT TIME CLOCK. If you are using the point of sale employee (EMP) restrictions, but not using the BSMGR Time Clock feature, you don’t have to do anything. The 8.01 update will happen in the background. The first time you run version 8.02, BSMGR will ask if you are using Time Clock. Answer “No”, and the program will quickly finalize the changes need.

YOU ARE USING BOTH EMP AND TIME CLOCK. If you are using both the point of sale employee (EMP) restrictions and the BSMGR Time Clock feature, you will need to associate the Time Clock ID number with the EMP name after you install the 8.01 update (January 2016 update) and before you install version 8.02 (February 2016 update). The 8.01 update will happen in the background. In EMP, use the lookup button located to the right of “Time Clock/Payroll Emp#” to find the appropriate Time Clock number to associate with each employee name. The first time you run version 8.02, BSMGR will ask if you are using Time Clock. Answer “Yes”, and the program will merge in the employees from Time Clock based on the associations made and finalize the changes need.

Starting with version 8.02, you will be able to control many aspects of access to features in BSMGR. This will add greater security and personnel tracking to the software. The longer passcode field will also provide you with the opportunity to use an employer issued card with a barcode or magnetic swipe that they can use instead of typing in their passcode each time.

We trust you will agree that this change will improve security and enable you to better manage your staff with increased efficiency.

Please contact us if you have any questions or need help getting your system ready for 8.02.

Remember, you can view ECN notices and other emailed communications from Bookstore Manager at emails.bsmgr.com.

Your BSMGR Support Team
support@bsmgr.com | (800) 997-6724 (option 2)